Potential Assignment Sequence

Vertical stack of stuffed-full writing journals

journals by Barry Silver on Flickr, used under a CC-BY 2.0 license

I could just think my plans through and go implement them. I’m better though if I think them through by writing them out. Just trying to think in my head means I may not consider everything. So these Ramblings posts are essentially my think-aloud teacher’s journal. I’m figuring out what I want to do and documenting why I’m doing it.

These posts not only help me figure things out now, but they will also help me at the beginning of next term when I assess how things went and make changes for the Spring semester. So if you’re interested, read on to see what I’m thinking.

Tentative Assignment Sequence

Yesterday I struggled mainly with the recommendation report focus and my desire to connect the major assignments so that they build on one another in ways that students understand. I could just say something like, “Trust me. These are related.” It’s better though when students can see and understand the connection. That “Trust me” stuff only goes so far. And honestly, I need their trust in other areas more than I do in believing in the connections among the assignments. (Specifically, in the ungrading system. But that’s another post for another day.)

Following all the thinking yesterday, I’ve come up with these series of major assignments:

Unit/Module Major Assignment(s) Other Activities to Include
Foundational Information Analysis of Online Resources (from Your Field?)
Usability
  • Online User Documentation Revision
  • Reflection Memo
  • Alternately Online Customer Support Document Revision?
???
Project Management
  • Online User Documentation Recommendation Report
  • Proposal
  • Progress Report
Meeting Minutes

What to Do about Specific Focus Areas & Groups?

I’m still trying to figure out how to deal with groups and the topics of these pieces. The major issue is whether to have students

  • focus on their own major/field/discipline/career goals (however it’s defined).
  • focus more generally on their college’s area (e.g., Engineering, Science, Agriculture & Life Sciences).
  • focus on anything they like (which I fear is too open and could result in analysis of random and likely off-topic sites).

The group composition is the key here. If groups are completely mixed, it will be harder to choose topics for the recommendation report. For instance, if I’m an Ag major, I’m not going to have much connection to a website on assembly language, chosen by and Electrical Engineering major. If it’s wide open, I’m likely to get coffee house websites or local hair salon websites. That feels far away from students’ fields. So far away that it borders on busy work. This is a major issue to figure out.

Restructuring for More Group Collaboration and Coordination

I like the The Writing Commons structure of having a problem-solution definition project feed into the recommendation report (as I mentioned in the last post). Students write their problem-solutions, and then they develop a pitch based on that problem-solution that they present to their group members. Group members then choose among the presented problems of the group members for the topic of their recommendation report (and related documents).

To implement a similar assignment arc, I’ll need to rearrange the course structure in the template a little. I want students meeting and interacting with their groups BEFORE they have to decide on their recommendation report focus. Not only would it allow them to get to know one another before it is critical to their work, but it would also give them support as they work on their second projects. I’m seeing them working as a peer review group on the Usability unit and then moving to collaborative writing for the Project Management Unit.

Beyond the collaboration angle, I’m worried about the jam-packed end to the semester in the existing template. Here’s what it looks like as is:

Week Assignments Due
Week 10 Meeting Minutes
Week 11 Proposal Draft
Week 12 Progress Report & Proposal Final Version
Week 13 Recommendation Report Draft
Thanksgiving Break No work due
Week 14 Recommendation Report Draft 2
Week 15 Recommendation Report Final Version (by end of exam week)

I have multiple concerns about this schedule. First, I don’t think it’s reasonable to have major drafts and final versions due every week for the last third of the term. These are juniors and seniors for the most part, and they are all busy with major projects in all their courses. Many of those courses are far more important to them than my tech writing course (like their in-major senior capstones, for instance). I know this is a group project, so there is less work than individual projects. Still it feels far too crowded for me.

Beyond that, I readily admit that I am not superwoman. How in the world am I supposed to keep up with feedback on all of that for 4 classes of 22 students?! I’m in favor of plenty of feedback, but if I can’t keep up with this schedule, I’m hurting students—and trust me, I know I cannot keep up with that schedule.

That schedule also violates some working guidelines that I have been using the last few years when scheduling course work and my workload. Most importantly, I do not collect drafts (early or final) to respond to over Thanksgiving Break or Spring Break. That decision has allowed me to take a break and come back ready to finish out the course.

I also allow unlimited revision until the end of the grace period (usually the last Friday of classes). That means I could need to provide feedback on these documents even more times than are listed. I strongly believe in risk-free drafts that students can revise as much as needed. Even if a small handful need revision chances on these documents, it is going to add even more to my workload. I don’t think it’s reasonably possible. I’d rather start the collaborative writing earlier to have a better pace on the writing for the students and feedback for me.

Finally (yes, I have one more thing to say), I use ungrading that allows students to meet contract-style expectations to earn their grades. For instance, they need to earn a Complete on all of the major projects in order to earn an A in the course. In my system, the final exam is an optional Performance Review, in which they review their work during the term and can then argue for a higher grade than the number of Completes they have earned. They could argue for a lower grade too, but students are not crazy. The final is an important part of my system, so I don’t want to drop it. Nor do I want to pile it on top of the other work they are doing for the course. So this too means that I need to slide the work back in the term.

The downside of shortening time on earlier units would seem to be that students will have less time to learn those concepts. I don’t think that is an issue however. I’m setting up the sequence with the UX unit feeding into the Project Management unit and with the foundational information serving as the basis for their analysis of the UX document and of their recommendation report. Students will spend slightly less time during the opening weeks, but they will work with those concepts all term long. They are literally the foundation of every project they will complete.

And so….

That’s where I’m at now. I still need to figure out how I want to arrange students in groups, which matters in deciding the ultimate focus of the assignments.

I also have to figure out how the grace period (or late policy) is going to work for all these assignments. It has to be adjusted for the group work. I can’t have a single student’s decision to use the grace period impact an entire group’s progress. I know it means that I have to have different grace periods for different work. The big challenge is figuring out how to set that up, and the even bigger challenge is finding a way to make the system clear to students. I’ve had too many students in the past who get confused when different tasks have different grace periods. I need to figure out how to make it as clear as possible.

Those two tasks will wait until later however. That’s enough progress for today.

What to Focus on for Fall Writing Assignments

SEAL candidates participate in surf immersion during training at Naval Special Warfare.

SEAL candidates participate in surf immersion during training at Naval Special Warfare by Official U.S. Navy Page on Flickr, used under a CC-By 2.0 license.

You might say that I’m a little overwhelmed as I try to set things up for the fall, and I really need to figure out my fall assignments. First the requirements. There are three units (arranged in Canvas Modules) that I must work within, and for each unit there are related expectations:

  1. Foundational Information, which covers
    • rhetoric
    • audience
    • ethics
    • plain language
    • document design

    The example assignment in the course template is an examination of kinds of writing in each student’s field (old version of that assignment that I have used).

  2. Usability, which covers
    • document design
    • plain language
    • accessibility

    The example assignment in the template asks students to choose a user documentation document (defined as including things such as an assignment from another course or a syllabus) and then revise it to increase usability. Students also write a reflection document that explains their choices.

  3. Project Management, which includes
    • proposal
    • progress report
    • recommendation report

    The example assignment proposes a recommendation report that identifies a campus-based situation and recommends improvements. For instance, the report might address how to “expand or improve study spaces or computer facilities (choose ONE) on campus.”

Additionally, the course needs to include memos, meeting minutes, and email. There are also various short or informal pieces that students complete each week (labeled as homework in the template).

What to Do???

I need to start with the Recommendation Report and work backwards. I prefer that there is some connection among the assignments so that they build on one another. It would be more difficult to start with foundational information when I’m not 100% sure what the foundation needs to support.

I gathered a list of potential report approaches. I’m not a fan of wide open assignments. They don’t include enough support to help students succeed. I like many of the options listed, and I’d love to do something similar to Cecilia Shelton’s project one day. But that day it not today. I would need to do more preparation for that kind of project than I have time for.

I have used assignments when students analyze a website and suggest improvements many times. In this new template, I like that it would build on the foundational information and the usability analysis that students would do in the first two units. I’m still very undecided on what websites students would consider however. These seem like the possible ways to go:

  • Since this has to be a group project, asking them to focus on something related to their majors doesn’t really work. In some groups, they may all be in different majors.
  • Students could choose a Virginia Tech website other than academic departments (similar to the Student Affairs approach I mention on the options page).
  • They could look at Fortune 500 companies, but such websites tend to be highly polished. That leaves less room for students to find issues they can revise. Additionally, many Fortune 500 companies will have massive websites, far more than students could manage in the scope of this assignment.
  • Students could look at local business, nonprofit, or organization websites. When I used this assignment in the past, many of the reports focused on local coffee houses, bars, and restaurants. Given that students may not have a shared career to work from, I’d probably see that focus again. I’d rather that the reports were a bit closer to students’ career interests.
  • Perhaps it would work to go with larger companies (or even Fortune 500 sites) and then focus on customer support sections of the site. That would potentially engage students with technical how-tos and specific technical writing genres. It could bridge back to the Usability unit as well, where students analyze and revise a user documentation document.

If I go with that last idea, which seems maybe the easiest to adjust to groups and get away from overly polished sites (assuming I limit things properly), I need to think about these issues:

  • When student analyze the sites (both for the usability and the rec report), I want to use Shelton’s questions for linguistic landscape analysis. She is having students look at a geographical space, but I think that a corner of the web can be defined as a space in a way that would work. The questions would need some adjustments, but I like that they get beyond simple aspects of document design, etc.
  • The Writing Commons information on Recommendation Reports has students individually write problem-definition statements, and then use those within groups to decide on and write their recommendation reports. That is, if I follow the information in the Writing Commons site. I wish there were more details or examples there. Back to my classes though, I’m thinking that something similar could work here. Unit 2 on Usability is the individual piece, and then the groups work from those indy pieces to identify the challenges and then make recommendations.
  • I still don’t know what to do with the first unit on Foundational Information. The topics are relevant, but I’m not sure about the analysis of writing in your field spreadsheet. Honestly, I’ve used that assignment so much that I’m kind of burned out on it.
  • It would be cool to define customer support for the rec reports so that it includes things like tech support or advice podcasts, videos and the like. It would be quite cool if I can set things up so that it doesn’t have to be a company.

And that’s where I’m leaving things for tonight. I’m running out of time to get all this figured out, and NONE of the homework (which I’ll call Try-Its) or other assignments (big and small) are ready. I am committed to continue contract-based ungrading, so there is a lot of work I’ll need to manage to set that up. Especially with the weighting requirements in the template. Plus I’ve realized that my late policy needs a major revision to work for group projects. T -13 days…

Recommendation Report Assignment Options

Snarky recommendation on the back of a blister package of 16 acetaminophen caplets (500mg each).
Recommendation for Headaches by Juhan Sonin on Flickr, used under a CC-BY 2.0 license
Text included in the image

A recommendation

If you are currently having an affair with a sibling of your spouse, embezzling funds from a children’s charity, and emotionally abusing your pet, “Help I have a headache” might provide only a temporary solution to your headache. If you would like a more permanent solution for your headache, may we suggest you end the affair with the sibling of your spouse, stop embezzling funds from children’s charities, and treat your pets kindly.

As I have worked on my plans for fall, I knew that I wanted to change the topic for the recommendation report. To help with that decision, I gathered the following list of potential topics for the report. It seemed useful to write up what I have so far to share and refer back to as I work on the progression of assignments for the fall course.

I haven’t decided whether to go with one of these or something else. I’m still brainstorming.

Assignments I Used Previously

  • Choose a website and analyze its use of audience awareness, ethical considerations, plain language, and document design, with the following focuses:
    • Choose one of the divisions of Student Affairs and make recommendations to the Vice President of Student Affairs. (2013 assignment link)
    • Analyze a genre of writing relevant to your field/major, and recommend the best way to compose such a document. (Building on an assignment of Paul Heilker’s. My 2019 version assignment link.)
    • Choose a Fortune 500 website and make recommendations to the CIO on how to increase the site’s diversity and inclusion. (2020 assignment link)
    • Choose a local website, defined as in Montgomery County, Blacksburg, Christiansburg, or Radford. Make recommendations to the appropriate stakeholder(s) at the relevant company, nonprofit, or organization. (2021 assignment link)
  • Identify a dangerous or inconvenient area or situation on campus, in a workplace, or in your community (endless cafeteria lines, an unsafe walkway, slippery stairs, a bad campus intersection). You may also identify a problematic online resource (an inaccessible corporate website, for instance). Analyze the situation and recommend the actions to take in order to improve it. (2020 assignment link)
  • Identify a food-related challenge that Virginia Tech students face, investigate solutions, and make a recommendation to an appropriate audience (such as Virginia Tech students, the Dean of Students, or the President). (2022 Topic Overview Link)

Assignments Found in Online Searches

I’ve noted the sources when I could relocate them.

  • Digital Divide Solutions, particularly focusing on Internet access and community needs. Including access needed for K12 students to do their homework. (A NC report on the topic)
  • Choosing a philanthropy for the company to support. Similarly recommending ways to support the philanthropy. (Found on CourseHero)
  • Recommendations for avoiding risks of machine risk, for machines in your major.
  • Review 2 or 3 introductory textbooks in your field/major, and recommend use of one for incoming students. (Found on ATTW Blog)
  • Ways to increase online community and engagement, from post-COVID (Algonquin College)
  • Appropriate or reasonable recommendations for social media and teens.
  • Review work your group did in the past and recommend the grade you should receive.
  • Funding recommendations for the campus. Choose a set amount and have students recommend how the money should be spent.
  • Recommend a conference or meeting venue for a specific event. Related recommend location for course meet-up.
  • Recommend an item that the company needs to purchase, setting relevant criteria for the item and evaluating at least 3 options.

Topics I’m Considering

  • Recommend ways that someone in your intended field or career could use AI ethically and legally to address a need or solve a problem.
  • Recommend most effective social media strategies to use for a specific organization’s goals (e.g., to raise money for a specific cause, to increase membership, to encourage public participation in a special event).
  • Write a recommendation report that “Advocate[s] for the inclusion of the spaces [‘nclusion of a nursing mothers’ room and a gender-neutral bathroom in the renovation plans for a new office building’] at the direction of an executive board who has already made the decision after hearing an oral presentation of the proposal and associated research. It positions the student writers as needing to document the research and deliberation process in a report and work to educate employees about the intended purpose and clarify the proper use of each space, establishing policies and expectations where necessary.” (Shelton, Cecilia (2020). Shifting Out of Neutral: Centering Difference, Bias, and Social Justice in a Business Writing Course. Technical Communication Quarterly, 29(1), 18–32. https://doi.org/10.1080/10572252.2019.1640287)

Finding Sources for My Community Action Assignments Project

Covers of six books on Community Writing

I’ve felt a bit scattered as I’ve searched for sources for the project. Writing up the theoretical, pedagogical underpinnings is not my forte. I always feel a bit lost as I try to find the material to (in my mind) justify the assignments and strategies that I want to use.

Some would say I’m just suffering from a massive case of impostor syndrome. I would argue that it is at least partially that I am always stepping into topics that I haven’t had enough time to examine. I own lots of books, but I rarely get to read them all. I never know the latest articles or the most relevant publications. I always have to seek them out.

So that’s my situation. I have assignments and strategies to write up more fully. I have a strong sense of what will work and what students and teachers need to make an activity work. What I don’t have is a literature review that supports what I want to write.

Unfortunately the academy does not work on a “trust me” system. You have to spell out your support. You can’t just say what to do. You have to have a system that explains why it’s the thing to do.

During and since the ATTW Conference, I have been seeking out the sources that would help me explain the answers to some of those questions I mentioned from Lucía Durá and Bill Hart-Davidson’s featured workshop: Why these projects? What undertake these assignments now? What will the results be?

My simple search for resources that fit keywords such as community and writing yielded a handful of books:

Alexander, Jonathan, & Dickson, Marcia (Eds.). (2006). Role play: Distance learning and the teaching of writing. Hampton Press.

Deans, Thomas (2003). Writing and community action: A service-learning rhetoric and reader. Longman.

Deans, Thomas, Roswell, Barbara S., & Wurr, Adrian J. (2010). Writing and community engagement: A critical sourcebook. Bedford/St. Martin’s.

Faber, Brenton. D. (2002). Community action and organizational change image, narrative, identity. Southern Illinois University Press.

Grabill, Jeffrey T. (2007). Writing community change: Designing technologies for citizen action. Hampton Press.

Ryder, Phyllis Mentzell. (2011). Rhetorics for community action: Public writing and writing publics. Lexington Books.

What worries me most about these books is that while they are all appear to be quite relevant, they are not exactly the newest publications. Spanning the range from 2002 to 2011, the most recent title, Ryder’s Rhetorics for community action is over a decade old. The oldest of the titles, Deans’ classroom textbook Writing and community action, is two decades old. So I have to wonder if the entire topic is out of date. Is this a project that I should have been working on 20 years ago? Should I be approaching my ideas from a service learning angle rather than community writing and rhetoric? Who knows? I’m not even sure how to figure that out. For now, I’ll keep looking for more recent interest in the topic.

Community Action Assignments Project, #2

Cover of the ATTW 2022 Conference Program showing large bands of black, green, and pink with the text 24th Annual Conference, 2022 ATTW, Taking Action, Reimagining Just Futures in Technical Communication
Cover page of the ATTW 2022 Conference Program.

More things to record and think about for the collection I mentioned in my previous post. I described the advice I gathered from the works-in-progress session during the ATTW Conference in my previous post. It wasn’t the only session that seemed perfectly aligned with the issues that I have been exploring however.

Featured Workshop 3

Lucía Durá and Bill Hart-Davidson’s featured workshop focused on “Preparing Larger-scale Grant Proposals through an Equity Lens.” I’m not applying for a grant (If only. Wouldn’t it be grand to have a grant to pay for writing time?). That said, their heuristic for “creating an idea others will invest in” gave me these questions that I need to spend some time with before I fully commit to whatever it is I’m trying to write:

  • Why this project?
  • Why us [or me, in my case]? Why now?
  • What will we [I] do?
  • What results can we expect?

I don’t have the answers written out. I have an idea of the answers, but it’s not concrete. I am convinced however that I need to have solid answers if I’m going to get this project done.

Session E.2

Wesley Mathis, ryan moeller, and Hannah Stevens presented “Enacting Social Justice in Technical Editing.” I gained some useful resources from the session, including The Subversive Copy Editor (2016) and the Conscious Style Guide. I care very much about how the issues I plan to discuss are languaged. Words matter. It occurred to me during the session that style guides themselves should probably be folded into the collection of assignments I am dreaming about.

At one point during the session, I stated that we need to “stop talking about it as a style guide and start thinking about it as a descriptive discussion of how and what we value when we talk about people and issues.” The idea is that style guides are prescriptive systems, editor and publisher centered. My idea was to draw on the prescriptive/descriptive understanding of grammar. There’s more to figure out, and I’m glad I attended both Part 1 & 2 of the session.

Featured Workshop 5

Chris Lindgren, Marissa Buccilli, and Amilia Evans shared the analytical model behind their “Socially Just Content Strategy.” They are working with Cana Uluak Itchuaqiyaq on rematriation of Inuit knowledges (and there’s lots more on what goes into this work, but I stupidly did not write down enough notes on it).

What stuck with me was their system of landscape analysis, which considers how/if website design fit with the needs and ways of thinking and knowing of the readers the site. They use a three-part metric that examines (1) accessibility, (2) positionality, and (3) overall impressions. In small groups, we practiced using the analysis on the Passamaquoddy People: At Home on the Ocean and Lakes website. We worked through the site and considered how Passamaquoddy people would use the site, recording information in a spreadsheet.

As I considered the pages, I realized that this analysis strategy belonged in the community action work. Likely not in the exact form as Lindren, Buccilli, and Evans use it, yet students would very much need to consider the existing resources that a community has through the lens of that community. Further, the resources that they might make for the community must attend to the same issues. If the community action materials students create do not it the ways of thinking, knowing, and acting, they will be useless to that community—regardless of whether they are on point for the mission and message of the community.

Session G3

Erika Sparby’s session on “Tactical Meming” gave me the language for adding memes to the collection of community action assignments. I knew that they could fit, but before this session, I would have had trouble explaining the rhetorical and pedagogical reasons. In tactical meming, the images serve to make critical comments on situations and values that matter to a community. Further they can provide advice and resources to a community (such as handwashing memes at the beginning of the COVID pandemic). It’s a perfect piece to include in the collection.

Session J2

Megan Bronson, Sweta Baniya, and Liza Potts demonstrated a method for analyzing the rhetorical situation for disasters in their session “Collaborative Strategies for Networks for Collective Action Disasters.” Using examples from Potts’ 2014 Social Media in Disaster Response the three led attendees through the analysis of a disaster, asking that we identify “the people, places, technologies, organizations, groups, etc. that responded to, were affected by, or are somehow involved in a given disaster. Folks might refer to them as actors, change agents, chaos agents, participants, etc.” The group I was in focused on the BP Oil Spill Deepwater Horizon, creating this map:

Participant Map for the BP Oil Spill which includes the BP company, oil workers, protesters, oil costs, beach goers, animals, the oil righ, people buying gas and automobiles, boaters (including fisheries), and the legal system.

This additional way of mapping the communication related to an event can fold into the communication action projects as well. Whether looking at an event that has happened or planning one, writers need to think through how all these participants impact the messages, the medium, and the messengers. The visual aspect of the analysis seems likely to appeal to students, even if the maps are only used to make behind-the-scenes decisions about the projects.

Up next . . .

That’s all the notes I have from the conference. My next posts need to examine notes on the technology that might work for the collection and the resources that I have found in my brief research. I’m still trying to hammer down what this thing is, if it even is. That is coming soon as well.

 

Community Action Assignments Project, #1

Rally to Prevent Gun Violence
Image Credit: Rally to Prevent Gun Violence by Maryland GovPics on Flickr, used under a CC-BY 2.0 license.

I am gathering notes for a collection I want to write on community action projects, focusing on assignments and classroom activities. I came up with the idea in mid-June.

I thought I could start with the "writing about/for community action/social justice" things I’ve done recently and then pull in revision of older stuff to fit. I’ve gathered 60+ pages in a Google Doc. Just copy/paste from originals with no revision, but still a large collection of notes.

ATTW’s Works-in-Progress Session

I attended a works-in-progress session during the ATTW Conference, for which I wrote this abstract:

I’m focusing on "writing about/for community action/social justice" in a collection of composing assignments and classroom activities. The collection will include various technical communication genres (e.g., technical description, instructions, white paper, correspondence, press releases). Composing media will include video, images, illustrations, and audio.

I’m working on a sort of mini booklet, PDF-ish, bigger than a pamphlet but smaller than a real book (I think). My practical approach to writing probably won’t work for a “real” press, so I’m guessing that this will be short and self-published. I am committed to an open access format and digital publication.

I realized later that I left out the fact that I am thinking of the audience to be writing teachers but also community organizers, if possible. I’m thinking of a collection that has multiple paths. There’d be one way to work through the collection if you were a writing teacher and a different way if you were a community organizer.

I had three questions for the session:

  • How much pedagogical framing is enough?
  • What would you look for in such a resource?
  • Any ideas on outlier places to place such a resource?

My group suggested that I might break things out so there are paths for learning objectives, genres, and kinds of social justice projects. For pedagogical framing, the group suggested that I could keep the intro brief and then follow it with an annotated bibliography where readers could find more information.

They also suggested some useful resources, including “Hashtag narrative: Emergent storytelling and affective publics in the digital age” by Paul Dawson.

More notes soon.