A Grace Period Update

Grace period catRecently, several colleagues have asked me about my grace period, which is part of my late policy on student work. Their interest encouraged me to write an update on how it’s been working.

I began using a grace period in 2013, and I’ve used it ever since. When we talk about students and their requests for extensions, someone usually talks about the number of family deaths that students mention in their requests for more time to get their work done. I’m happy to report the grace period means that I never read that kind of an extension requests. That’s right! No grandmothers are killed in my classes!

So how does the grace period work? Below is the statement that I include in my syllabus for the summer session. Canvas, which is mentioned in the policy, is our course management system (CMS):

Late Policy (Grace Period)

My late policy includes a grace period that should cover most problems that come up, whether academic conflicts, an illness, a religious holiday, or a personal issue. It applies to most graded work and can be used multiple times. You do not need to ask in advance or explain why your work is late. Just take advantage of the grace period, as explained below, for any work OTHER than your final exam:

  • The due date is the day that your work is due (usually Fridays). Every student has a 3-day grace period after the due date during which the project can still be submitted.

  • The grace period occurs between the due date and the deadline. Work submitted during the grace period will be marked as late in Canvas; however, there is no grade penalty for work submitted during the grace period.

  • The deadline comes 3 days after the due date (usually Mondays) and is the final moment that Canvas will accept a project (listed as the “available until” date in Canvas). There are no extensions on deadlines. If you do not turn in your work by the end of the grace period, you receive a zero for that activity, and you cannot revise. Unlimited, punishment-free revisions are NOT intended to support those who never did the work in the first place.

Final Exam: There is no grace period or make-up option for your final exam. Your final exam must be submitted by the due date (11:59 PM on Saturday, August 17) so that I can turn course grades in on time. If you have three exams on Saturday, August 17, let me know and we can make alternative arrangement.

Extenuating Circumstances: In the case of extenuating circumstances, let me know immediately. I understand that things happen. To pace course work for everyone, I will not post work early to resolve a conflict. If you let me know reasonably ahead of time, we can find a solution. As long as you are honest and timely in letting me know what’s going on, we can try to work something out.

Religious Holidays & Events

Please take advantage of the grace period explained in the Late Policy section above if the due date for any work in this class coincides with a religious holiday that you celebrate. Please let me know before the holiday if the grace period will not be adequate, and we will come up with an alternative plan.

I have learned a few lessons in the six years that I have used the Grace Period system. After some experimentation, I settled on three days as the length of the grace period. Longer grace periods interrupt progress on the work students need to do. At one point, I used a week-long grace period. Unfortunately when a student turns in a rough draft a week late, she can’t use any of the revision strategies we are talking about during the next week of the course. Three days seems to be just right.

I also learned to warn students not to use the grace period to procrastinate. We will begin working on the next project as soon as the due date passes. During the grace period then, students will end up working on two projects at once. If they procrastinate too much, they may be behind all term. I advise them at the beginning of the class to try to keep up with the due dates, and I remind them throughout the term to try to catch up if they do fall behind.

Others have described this system as humane and supportive. Those are great advantages to be sure. I’m selfish though. I created this policy for myself. I no longer have to weigh the believability of student excuses nor respond to those email messages asking for extensions. The grace period is one of the best policies I’ve made as a teacher.

Do you have a policy that has made a big difference in your teaching? I’d love to hear about it. Tell me in a comment below. I look forward to hearing about what works in your classroom.

This post originally published on the Bedford Bits blog.

Where to Find Public Domain Videos

Public Domain video from Library of Congress
Duck and Cover! by the Federal Civil Defense Administration

If you ask your students to create video projects, today’s post is for you. Showing students where to find public domain videos will give them thousands of free-to-use videos that they can clip or embed fully in their work. These resources exponentially increase their options beyond what they can gather by filming their own footage and using short clips from copyrighted material under Fair Use.

As I explained last month, Public Domain Assets have no copyright restrictions, so students can use these resources in their own work without worrying about permissions or take-down notices. All they need to do is cite their sources in an appropriate way. NASA’s Videos and Ultra Hi-Def Videos and the National Park Service, Multimedia Search from my last post, for instance, provide high-quality video footage that students can use freely in their projects.

Last week, I shared where to find public domain images, and in today’s post, I’m giving you details on some of the best public domain video resources available. These collections are arranged by the different kinds of resources that they offer, so students may find footage relevant to their subject areas at any of them.

Public Domain Search Sites and Collections

Prelinger Archive
This archive focuses on ephemeral films, which the site defines as advertising, educational, industrial, and amateur films. The collection includes a subset of home movies and has a variety of search filters that can help students find relevant footage for their projects.

Feature Films, from the Internet Archive Moving Image Archive
These public domain videos include feature films, short films, silent films, and trailers, such as the William Castle film House on Haunted Hill. The collection does include nudity (such as shorts featuring strippers) and graphic images (such as a U.S. Department of Defense film on Nazi Concentration Camps).

FedFlix, from the Internet Archive Moving Image Archive
A collection of videos from the U.S. government, this archive includes a variety of historical movies (like the Duck and Cover! video above) as well as movies related to such areas as the military, the FDA, and law enforcement.

U.S. Government Agencies, on YouTube
Many government agencies post their public domain videos on YouTube, making them widely accessible for student projects. Here are some examples that are worth sharing with students:

Students can embed videos from these collections into their projects, but they cannot download the videos without violating YouTube’s Terms of Service (unless the video has a download option).

Final Thoughts

If students are working on documentary projects or narrative projects, these public domain collections are likely to include resources that they can use. The ways that they can use the footage vary, so check the details on the sites to ensure that students abide by the policies of the collections they are interested in.

If you know of additional collections of public domain videos that are appropriate for student projects, please share them. The more resources available for students to use, the better! Just leave the details in a comment below. I look forward to hearing your experiences with using public domain resources in the classroom.

This post originally published on the Bedford Bits blog.

Where to Find Public Domain Resources

Illustration of Frederick Douglass
Public Domain Illustration of Frederick Douglass

In my last post, I shared details on Encouraging the Use of Public Domain Assets in student projects. Public domain images, video, text, and audio provide free-to-use, copyright-free resources that students can incorporate in any of their work, such as illustrating a pamphlet, creating a slideshow, or producing a video.

The public domain illustration of Frederick Douglass on the right, for instance, could be used in a student project, with details on its source in the Flickr collection of the Internet Archive Book Images as well as the illustration’s original source.

The challenge with public domain resources is knowing where to find them—and that’s my topic this week. I will share several subject-specific sites, and then I conclude with collections that cover a variety of topics. The sites I am sharing do include some video and audio resources, but the majority focus on images.

Public Domain Search Sites and Collections

The National Aeronautics and Space Administration (NASA)
As I mentioned last week, NASA is the ideal source for any student working on aviation, aeronautics, or space-related topics. The NASA website includes three different kinds of multimedia:

Because NASA is a government agency, all of NASA’s multimedia are usable within public domain permissions.

National Park Service
Students can find resources on historical locations, natural landscapes, and the inhabitants of those landscapes. The National Park Service, Multimedia Search can help students find such resources as photos of the Martin Luther King, Jr. Memorial and a video on Preserving the Historic Orchards at Manzanar National Historic Site (a WWII Japanese Internment Camp). The site includes photos, videos, audio, and webcam footage. Do remind students to check usage rights as they decide on resources to use. Most of the materials are in the public domain, but there are some exceptions.

U.S. Department of Agriculture (USDA)
The USDA Agricultural Research Service maintains an Image Gallery Search that includes photos related to subjects such as crops, animals, food, insects, and lab research. The USDA Agricultural Research site also includes a collection of videos, issued from 1996 to present. The videos focus on various research and news stories, such as this video of Honey Bees Tossing Out Varroa Mites.

National Oceanic and Atmospheric Administration (NOAA)
The collections in the NOAA Photo Library include all the images from the National Weather Service, highlighting both storm photos and unusual meteorological phenomena. The library also includes collections on Fisheries, Gulf of Mexico Marine Debris, and national marine sanctuaries.

Flickr Resources
Many governmental agencies have collections on Flickr, and you can quickly find them by visiting the USA.gov Group Photostream. The group combines the photostreams of official U.S. federal, state, and local governments on Flickr, with collections from groups ranging from the U.S. Corps of Engineers to the Peace Corps.

The Commons on Flickr is an international group of cultural institutions that provide public domain images, such as the Smithsonian Institution on Flickr and the British Library on Flickr. The group includes museums, historical societies, religious archives, and university collections.

Wikipedia Public Domain Resources
Wikipedia uses public domain images on many of the entries on the site. As a result, Wikipedia maintains a list of Public domain image resources. The dozens of sites listed repeat some of the resources above (such as the British Library on Flickr), but they also include sites that organize images from other collections. While the sites above are all reputable and reliable, the sites on the Wikipedia page may not be. If you recommend this page to students, spend some time talking about how to evaluate Internet resources.

Final Thoughts

In addition to knowing where to find public domain resources, students need to know how to cite the resources they include in their projects. I talk about documentation before students even begin their search for assets to help ensure they avoid citation errors. To my way of thinking, reminding students to gather citation details for a photo is just like reminding them to write down the page number for a book quotation they plan to use.

This week’s links favor photos and illustrations that can contribute to any multimedia project. There are times when students will want to go beyond still images however, so I will share collections that focus on video footage in my next post. Until then, let me know if these sites are useful or share some of your own favorite public domain sources. Just leave me a comment below. I can’t wait to hear from you.

Image credit: Illustration of Frederick Douglass from Internet Archive Book Images, used under public domain.

This post originally published on the Bedford Bits blog.